(Right click on the Inbox and click on New Inbox… to create a new folder)įirst, open up Mail and select Preferences I created a folder called “1 Year”, but you can use any of your current folders. Name your rule, something like “ clean up old email 12 Months and older” something that makes sense to you.This document will walk you through the process of building a rule in the Mail app to automatically move messages older than a year to a specific folder, and to delete messages that are older than two years.īefore you create the rule you need to decide where you want to move your messages that are older than a year, but less than two years old. Go to Settings> Mail> Rules>Then click Add New Rule That’s it, if you want to set up an automatic rule to delete, you can follow the steps below Automatically via a set of rule Then on the right side, you will have an option to choose from, All, 3 months and older, or 6months and older, or 12 months and olderĪs, soon as you select the option, it will start deleting your old emailsĪfter you delete your old email, you will see, the overall size will decrease, in this example, I have deleted Sent Items Go to Settings> General> Storage>Then select the folder you want to clean up old emails Once you have signed in go to Gear Icon at the top left then go all the way to the bottom, select View all outlook settings Option 2: Automatically via a set of rule Option 1: Manuallyįirst, Sign-in to your office 365 by going to Here is how to clean up your old email manually or automatically. Just carefully when setting automatically to delete, because we as human beings forget and take automation as a privilege, and sometimes it deletes some things we want to keep as history. One of the very common communication is via emails, they do fill up our Inbox and some of us don’t have time to clean up, which you can do it automatically or manually.

Outlook 365 delete emails after rule